Key Guidelines

• General assessment guidelines
• eExams

• Year 1 (MEDI7100) Absence notification form
• Year 2 (MEDI7200) Absence notification form
• Year 3 & 4 Absence notification form

BYOD guidelines (PDF, 148.4 KB)

The Medical School recognises that exceptional circumstances can lead to you requesting an internal transfer between Clinical Schools.

These guidelines will provide an overview of the application process and timeline for you to apply to transfer Clinical School.

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Overview

If you are an onshore student enrolled in year 3 and/or year 4 courses in the Doctor of Medicine (MD) Program, you can apply to sit your end of semester written examinations that are timetabled in examination week at an overseas examination venue sourced by UQ staff.

The following assessments are specifically excluded from being undertaken at an overseas examination venue:

• Clinical or oral assessments that occur at any time, including during clinical placements, during designated assessment periods, or as supplementary or deferred assessments.
• The Year 3 / 4 OSCE examination.
  • You are required to undertake this assessment at a UQ clinical site in Queensland at the specified time.
  • If you are eligible to sit your end of semester written examinations overseas, you will generally be permitted to defer your attempt of the Year 3 / 4 OSCE if it falls within the same examination period.
  • NOTE: The Year 3 / 4 OSCE is held twice per year (mid-year and end of year). If you defer an OSCE attempt due to sitting other examinations overseas, you will have reduced opportunities to attempt the OSCE prior to graduation.

Eligibility criteria

If you meet the following criteria, you will be considered for approval for external overseas examinations:

• Onshore student with an approved international placement or elective in Block 3 or 6, OR
• Onshore student with an approved international placement or elective in Block 4 who have a deferred or supplementary written assessment for a semester 1 course.

You will generally not be eligible for external overseas examinations if you:

• are on an away placement or elective placement within Australia, OR
• are based in Queensland, Australia in Block 3, but are undertaking an overseas placement in Block 4, OR
• are based in Queensland, Australia in Block 3 or 6, but wish to travel overseas (e.g., home) during revision week.

If you are an onshore student and you wish to undertake your end of semester written examinations at the Ochsner Clinical School in New Orleans, you are subject to the same eligibility criteria and application requirements, however, are not required to pay the fee outlined below.

Enrolled in the MD (Ochsner) Program?

If you are an MD (Ochsner) student and you wish to undertake your end of semester written examinations at a UQ location in Queensland (i.e., St Lucia Campus), you are subject to the same eligibility criteria and application requirements, however you are not required to pay the fee outlined below.

Application process

To apply to sit your end of semester written assessments at an overseas venue, please submit an External Exam Request within the following timeframes.

Payment information

You are required to pay a set non-refundable fee of $300 per semester, per request, within two (2) business days of receiving approval from the Medical School.

Please do not pay the fee until you have received advice that your request has been approved. Your outcome email will contain details on how to pay the relevant fee.

You are exempt from the above-mentioned if you are:

• an MD (Ochsner) student applying to sit your end of semester written examinations at a UQ location in Queensland (i.e., St Lucia Campus)
• an onshore student wanting to sit your end of semester written examinations at the Ochsner Clinical School in New Orleans.

Contact details

Medical School Student and Academic Administration

E: med.medsch@uq.edu.au

W: medical-school.uq.edu.au

Fatigue and Rural Road Safety Guideline

Learning Community Allocation Guidelines

During your training, you are an ambassador for UQ Medicine and your conduct will be on show to preceptors, their clinical and scientific colleagues, patients and members of the general public. To assist you to display the highest possible professional conduct throughout your clinical training, please click on the button below:

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Use of student ID image

In accordance with Access to Students Images policy, the Faculty of Medicine will use your ID image for identification purposes directly related to your student enrolment. These purposes may include, but are not limited to:

• for specific identification purposed directly related to your enrolment (for example, placements, hospital identification cards)
• for reasons of student and patient safety
• for the purpose of pastoral care and enhancing the learning and teaching experience, for example, through the production of reference sheets that allow academic staff to more effectively identify and provide assistance to students
• for other reasonable purposes where the signed consent of the students concerned has been obtained.

Your image will be accessed by Faculty staff, staff of hospital departments, and other clinical placement sites.  All images will be kept private, and will not be published in a public setting. Where there is a specific requirement from a placement organisation that student images be on display in a public area, you will be asked to agree to that use of your images as part of accepting the placement.

All images provided for the above purposes will be deleted upon graduation, or exit from the program.

If you wish to lodge an appeal regarding the use of your image, you can do so in accordance with the Student Grievance Resolution procedure.

The Faculty of Medicine OHS team is here to work with you to protect your health, safety and wellness while you're studying with us. During your training, your safety is our priority, so please check out the link to ensure your medical education remains safe and incident free.

Visit the Student OHS page