ExamSoft information
The University of Queensland MD Program utilises ExamplifyTM from ExamSoft to deliver many of our written examinations electronically, on students’ own devices. Students are required to have a portable device which meets the minimum capability and connectivity requirements outlined below, on which they can undertake their e-examinations. These devices may be required for other classroom-based, technology-enhanced learning activities from time to time.
University of Queensland MD Program offers students the ability to take written exams using personal laptop computers or iPads that meet the minimum requirements of capability and connectivity, in courses where your Course Coordinator has opted to use the Examplify software.
Please take a moment and read the following information. By installing Examplify for the purpose of undertaking your e-examinations, you acknowledge you have read, understand and agree with all the policies, procedures and warnings contained in this document.
What is Examplify™ from ExamSoft?
Examplify is an exam delivery module licensed by ExamSoft Worldwide Inc. The program serves as a simplified word processor that enables students to take an examination on a laptop computer. In an effort to avoid the vulnerabilities of most computer-based testing solutions, Examplify provides instructors the ability to lock down all other applications and web browsers during your secure exams, thereby ensuring exam integrity.
There are a huge number of resources for students on the ExamSoft Support website about installing Examplify, setting up your device, and downloading and taking exams through the application.
Computer requirements
Examplify runs on Windows and Mac laptops, Surface Pros and iPads. Please see this link for minimum system requirements.
Registration process
Install & register Examplify for iPad
- On your iPad device, open the App Store
- Search for Examplify for iPad or ExamSoft to find the application
- Tap the button to install the app.
After installation, launch Examplify for iPad and log in with the ID and password you were provided and press ‘Login’.
Press ‘Yes’ to begin the registration and to accept the End User License Agreement.
The first time you open the application you will be prompted with instructions on how to set up your iPad for secure exams.
Upon Registration Completion: You will be able to begin downloading exam files that are available to you on the left hand side of the interface. If a practice or mock exam is available, you may take it at this time.
Install & register Examplify for Windows or Mac
- Download Examplify for Windows or Examplify for Mac
- Click 'Run' when prompted to Run or Save the file
- If your browser does not prompt you to 'Run' or 'Open' the file, Click Save and run the file from the location you saved it to
*Note: Please make sure you have an active Internet connection when you run the file.
Please complete the Installation and Registration of Examplify on the device which you will use to take your exams. Your summative exams can only be downloaded once, and must be downloaded onto the device you intend to use.
After installation, launch Examplify and you will be prompted to register.
A browser window will open. When prompted, insert the Institution ID: UQSOM and click "Next". On the following screen, using the login ID and Password you were provided, complete the required fields then click “Sign In”. You will then be prompted to close the browser window and return to Examplify, at which point your registration process will complete.
Upon Registration Completion: You will receive an email to confirm your Examplify registration.
You will be prompted to download your available exam files. If you would like to download your exam files at a later time, you may exit the application at this time.
Prior to exam day
- Register Examplify prior to the date(s) of your exam(s). Note that you can re-download Examplify on additional computers for use as back-ups; however, you can typically only download exam files once, so only do so on the computer you intend to use on exam day.
- Ensure: (1) that your PC meets the specifications listed above, (2) that there is plenty of free hard drive space, (3) that your PC is virus free, and (4) that your PC is free of disk errors by running SCANDISK (click Start Button, Programs, Accessories, System Tools, Scandisk or Disk Clean Up).
- Set Your Computer Clock – Make certain your computers system clock is accurate (date and time). To check/set the system clock double click the clock in the lower-right hand corner of the computer. When the ‘Date/Time Properties’ window appears, check/set the date and time and adjust if necessary.
- Power Management - During extended periods of non–use some computers may go into sleep or hibernate mode which can sometimes be difficult to exit during an exam. To adjust your Power Management settings navigate to the Control Panel (Start/Settings/Control Panel Windows 2000 – Start Control Panel Windows XP) and select ‘Power Options’. Change the settings as listed below.
You may reset to the desired settings after your exam.
Power Schemes – All options should be set to 'Never'.
Hibernate – This feature should NOT be enabled.
- Install Adobe Reader – Make sure you have Adobe Reader installed so you can open PDF documents (Don’t need to worry about this if your professor handed out your exam in class).
- Ensure that your battery is charged prior to the exam. There may not be a power source available in the exam room. If you have one, you will be permitted to bring a power bank from which to charge your device’s battery during the exam.
- Download exam files when available. To do so, Launch Examplify and select “Download Exam Files.” Enter your Single Sign-On credentials and click “next. “When you get a list of exam(s), select the exam you wish to download and click on the "Download" button. Once it has been downloaded click “close” to return to the previous main menu. You are now ready to take your exam on exam day.
- Make sure you know your Examplify login details.
On exam day
Before your exam
- Ensure that you know your Examplify login details
- Arrive at the exam room at least 15-30 minutes early, plug your computer into a power outlet if available, turn on the computer, and login to Examplify.
- You are now ready to receive your exam password and instructions from the exam invigilator
During your exam
- Expect summative exams to be completed in secure mode, meaning that for the duration of your exam, you will not be able to access the internet or any applications installed on your device apart from Examplify
- If you require technical support during your exam, raise your hand and ask for an ExamSoft technical support invigilator
- If you need to exit the exam room for any reason, you may hide your screen – the Examplify application will still be running until you return to your device; to hide your screen, go to Exam Controls and select Hide Exam
After your exam
- To check that ExamSoft has received your exam file:
- You will receive an email confirmation, or,
- You can visit the custom home page for the Faculty, enter your login information on the Exam Taker page, and click the "Exam History" button to view the Exam Download/Upload History page, which is a detailed report of your account activity
Technical support
For technical support with ExamSoft and Examplify:
- Visit the ExamSoft/Examplify forum in the MD Community Site discussion board, read posts from other students and add a new thread if your question hasn’t been answered previously
- Contact the Medical School ExamSoft team: med.medsch@enquire.uq.edu.au
- Contact ExamSoft Support:
- By email: support@examsoft.com
- By telephone: 03 8594 1209 (Australia) or 866 429 8889, ext. 1 (USA)
FAQs
What is my Examplify user ID and password?
Your Examplify user ID and password are your UQ Single Sign-On credentials.
Who can I contact about exam content, results and feedback?
Contact the course coordinator for the relevant course.
Can I practice using Examplify before my exams?
Yes. After registering Examplify, launch the program by double-clicking the Examplify icon. Click the “Download Exam Files” button and login using your Examplify ID and password.
For each Medicine cohort undertaking e-exams on Examplify, you will be provided with formative assessments on which you can practice using Examplify as well as reviewing your knowledge of the course material. These assessments or quizzes will appear in your list of available files in Examplify as they are released to you.