Graduation

Pre-graduation

Ensure you have updated your mailing address in SI-net. NOTE: There are 3 sections for "Addresses" in SI-net. The Mailing Address is where the University will send all hard copy correspondence to you. This is particularly important for students who will not be attending the graduation ceremony at St Lucia. UQ will automatically send original copies of your diploma and final transcript to the Mailing Address listed in your SI-net account. This will be during the Christmas holidays and the post office will not hold mail for more than 5 days; therefore, your diploma and transcript will be sent back to UQ if someone is not there to sign and accept the package. Make sure to update your Mailing Address in SI-net where someone can receive your package.
The name on your diploma must match exactly the same name in your ECFMG record.
To update your personal details, refer to Update personal or contact details via my.UQ.
Contact graduations@uq.edu.au to address any issues regarding your name as it appears in SiNet.

The following information provides the detailed process UQ-Ochsner graduates must follow in order to receive final ECFMG certification.

ECFMG verifies every international medical graduate’s final medical diploma with the appropriate officials of the medical school. When ECFMG requests verification of your medical education credentials from your medical school, ECFMG will request the medical school to provide your final medical school transcript. UQ is signed up for ECFMG’s electronic verification portal, which means we can upload and verify your diploma and transcript electronically to complete the process. However, in order for our office to verify your credentials, you must provide us with a copy of both your final transcript and diploma (testamur).

UQ will send a notification to your UQ student email account with instructions on how to access your documents via My eQuals. Although the My eQuals system will allow you to share these documents in several ways, due to the specifics required by ECFMG, you will need to download a cryptographically signed PDF copy of both your diploma (testamur) and final transcript.

Submit both your final transcript and diploma to med.ocsStudentAdmin@uq.edu.au as soon as possible. Do NOT send this via the My eQuals system, attach it in an email.

Submit your medical diploma to ECFMG using the ECFMG Credentials Upload Tool.

You can check the status of your ECFMG certification online using OASIS.
Once you are ECFMG certified, ECFMG automatically transmits an updated status report notifying all programs you applied to that you are ECFMG certified.

Following the official UQ MD graduation ceremony (not the culmination ceremony), Ochsner students can request a refund of OSHC fees directly from Allianz for the 2 years they were not in Australia.
Students will be required to provide evidence of the date of departure from Australia and date of arrival back into Australia (flight itinerary or eTicket) for their return rotation.
Students will need to provide a letter from UQ stating when they were not in Australia for Years 3 and 4. Students must request this letter from the Student Centre via the MyRequests tab in My UQ, select the ‘other’ option and clearly outline what they require in the letter including their return rotation placement dates.
Students then need to submit the OSHC Refund Form to Allianz at OSHCrefunds@allianzcare.com.au with requested supporting evidence.
Allianz endeavours to process all refunds within 10 working days of receiving a completed refund form (including all necessary supporting evidence).